1.The Organizers / designers of the exhibition are advised to inspect the halls reserved by them for their events and to understand the existing facilities, structure columns and services, i.e, Fire equipment, Main distribution boards, service channels, Tapping points for electricity etc.
To be checked at site and their width and height may please be noted. These entry and exit points would determine the movement of public and services in the overall layout design.
The layout design and construction by organizers should ensure that no damage is caused to the structure, flooring, ceiling walls , RCC columns, no tampering and damage to avoid penal damages.
Direct access entries has to be provided while preparing the layout design for the above-mentioned service and enough space in front of the Main Distribution Board to allow convenient opening of the door panels.
These are generally not permitted. However, light textiles and hangings could be permitted after prior approval of the same.
Could be permitted at the designated places on terms mutually agreed upon by the
CODISSIA TRADE FAIR COMPLEX authorities and the organizers.
Arrangements for cleaning
of halls / Toilets will be made by CODISSIA TRADE FAIR
COMPLEX at extra cost or by the organisers at their cost, to
the satisfactory of Codissia Trade Fair Complex.
Organizers are requested to indicate overall requirements of Electric power, Water supply, Drainage in case of usage of water etc., well in advance in writing so that necessary arrangements for those services which are not available in the hall could be made as per requirements of the Organizers at their own cost.
Organizers are requested to get their layout design prepared, keeping in view the above and the following guidelines.
i)Minimum width of the public
passage should not be less than 3 Mtrs.
ii)The Stand requiring special service such as compressed air, water supply, drainage etc. which are not available in the halls could be located on the periphery along with walls of the halls, so that the same could be supplied with required service from the peripheries itself. In case it becomes necessary to supply these services in the central areas of the halls, proper ramps should be provided separately by the organizers to drain the water.
Should be such that it stands independent from walls, RCC column etc., No hanging from the ceiling should be undertaken without prior permission of
CODISSIA TRADE FAIR COMPLEX.
General lighting is available in the halls while proper lighting of exhibits passages are to be made by the organizers. Use of halogen should be avoided as it generates heat and may result in fire.
Provision of stand by generators for general lighting and stall lighting has been made by
CODISSIA TRADE FAIR COMPLEX Including Emergency lighting.
Fire safety measures in the form of Fire Hydrants have been provided in halls. However fire extinguishers are to be provided by the organizers within the halls, which should be directly visible and easily accessible. Use of fire service personnel may be undertaken by the organizers, if so required.
Provision of First – Aid booth and medical facilities including Ambulance service should be made in the overall layout and arrangements have to be made by organizers.
Organizers will be required to submit layout plan of the Exhibition / Fair to the
CODISSIA TRADE FAIR COMPLEX authorities for ensuring compliance of the Architectural Guidelines.
Parking facilities have been provided in
CODISSIA TRADE FAIR COMPLEX for the convenience of the visitors, exhibitors etc. No parking fee has to be charged by the organizer for these facilities.
CODISSIA TRADE FAIR COMPLEX is not responsible for the safety of the vehicles. However on request,
CODISSIA TRADE FAIR COMPLEX can provide man power for regulating the vehicular Traffic within the
CODISSIA TRADE FAIR COMPLEX campus on chargeable parking fee, as per norms.
The CODISSIA TRADE FAIR COMPLEX provides general security to the Codissia Trade Fair Complex. The Exhibition organizers incase of necessity are advised to hire the services of Security Agencies for providing security inside the halls / stall. The participants desirous of engaging security personnel may be advised to take the services of such security Agencies only. The
CODISSIA TRADE FAIR COMPLEX will not be responsible for Agencies hired by the Exhibition organizers and Stall allottee.
A penalty of Rs.50,000/- would be charged from the organizer for non – submission of the layout plan(s).
The Organizers shall indemnify
CODISSIA TRADE FAIR COMPLEX from any claims for their exhibitors, contractors, service providers and others arising out of any account / reasons.
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